VACANCY ANNOUNCEMENT: PROJECT SUPPORT OFFICER 

The Northern Dimension Partnership in Public Health and Social Well-being (NDPHS) Secretariat in Stockholm, Sweden is looking for a motivated individual to join the team to support the implementation, administration, and communication of projects run by the organisation.

DESCRIPTION OF THE ROLE

The NDPHS provides a platform for expert-level cooperation of Partner Countries, the WHO, the European Commission, and other international organisations, to lead the way to sustainable and inclusive societies with equal opportunities for good health and well-being for all people throughout the life course.

Our mission is to provide an inclusive cross-sectoral platform for health advocacy.

NDPHS is also the coordinator of Policy Area Health within the EU Strategy for the Baltic Sea Region to build resilient societies, promoting active and healthy ageing, the Health in All Policies and the Economy of Well-being concepts, and increasing institutional and stakeholder capacity to tackle regional health challenges, including those related to emergencies.

For this purpose, the NDPHS Secretariat is engaged in several projects, both as a project leader and as a project partner. The staff member working on project support will increase the team’s capacity to effectively develop, implement, administer, and disseminate outcomes of the projects.

The position is open to applicants with varying experience, leaving the exact job title and description to be determined depending on the selected applicant’s profile. As a minimum, the project support staff member is expected to:

• support project administration such as monitoring and reporting, procurement, contracting and coordinating external suppliers, and organisation and documentation of regular project meetings;
• contribute to the development of project applications and implementation of project activities, such as the organisation of events and producing project outputs;
• contribute to project communication and dissemination.

SELECTION CRITERIA

The talent we are looking for should meet the following criteria:

Formal criteria

• Citizenship of Denmark, Estonia, Finland, Germany, Iceland, Latvia, Lithuania, Norway, Poland, Sweden and Ukraine.
• A relevant university degree at least at Bachelor’s level or equivalent
• Professional fluency in English, which is the working language of the Secretariat

Professional criteria

The project support team member will report to the Director of the NDPHS Secretariat and will work closely with other Secretariat staff on the following tasks:

• Contributing to the administration of ongoing projects together with other project staff, such as: drafting project reports, procurement documents, contracts, time sheets, and other documentation needed in project administration; collecting input and reports from project partners and processing them; observing requirements of the respective project donor, e.g. EU-funded programmes or national funding schemes; organising documents and ensuring record-keeping.

• Organising regular meetings, including drafting meeting documents, taking minutes, and distributing them.
•  Organising events, including handling invitations and registrations, arranging venues and travel, and facilitating events on-site.
• Developing project communication outputs, such as newsletter articles, podcasts, social media, or blog posts.
• Outreaching to stakeholders.
• Managing various administrative and operational tasks as needed.
• Contributing to wider initiatives of the Secretariat.

The skills, professional and personal qualities needed for this position are:

• Excellent coordination and organisation skills.
• Excellent writing skills and ability to create clear, concise, and engaging communication materials.
• Ability to work on several tasks, independently and to self-organise their workload.
• Structured and able to work under pressure of deadlines.
• Ability and willingness to be part of an international team with people of different backgrounds, while maintaining impartiality and objectivity.
• A positive mindset; being flexible, curious, proactive, and creative.

The following would be advantageous:

• Experience/familiarity with administering EU funding programmes e.g. Interreg, and/or national funding programmes, e.g. Swedish Institute.
• Background or keen interest in health and social well-being topics.

WHAT’S IN IT FOR YOU?

You will be welcomed in a small, friendly, open-minded, and supportive team that believes in work-life balance, empowering employees, and encouraging initiative at the workplace. Our beautiful office is located in Södermalm, Stockholm.

We give people opportunities to grow in their position and, depending on the interests and strengths of the successful applicant, can accommodate wishes for personal and professional development.

EQUAL OPPORTUNITIES

We value diversity in our workplace and encourage all qualified individuals with diverse backgrounds to apply.

We apply equal opportunities and accept applications without distinction on grounds such as age, race, political, philosophical, or religious conviction, sex or sexual orientation, and regardless of disabilities, marital status, or family situation.

TERMS AND CONDITIONS

The contract is offered until June 2027 with the possibility of an extension according to funding availability. The starting date is preferably in September 2024 or as soon as possible. The first six months of employment are a probationary period. The place of employment is Stockholm, Sweden.

The position will be offered at a salary grade determined by the NDPHS’ internal staff regulations corresponding to the applicant’s experience and skills.

The internationally recruited Secretariat’s staff and their family members have access to Swedish health care on the same terms as other Swedish residents.

HOW TO APPLY?

Please send to secretariat@ndphs.org your CV in Europass format together with your motivation letter that

• summarises your motivation, educational and professional background, skills, experience, and expertise relevant to the job and the selection criteria,
• states your citizenship
• states your preferred starting time,
• lists 1-3 references.

The email subject line should be written as “VACANCY PSO”.

The deadline for application is 30 June 2024.  

Please note that applications received after the deadline, and applications by candidates not meeting the above-mentioned formal criteria will not be considered.

Only short-listed candidates will be invited for interviews and written assignments.

A reserve list of candidates may be drawn up by the NDPHS Secretariat following the interviews and used should additional similar employment opportunities arise.

THE SELECTION PROCESS

The successful candidate will be selected based on the education, experience, motivation, personal characteristics, and best fit in the Secretariat’s team.

You are expected to reply within 7 working days of receiving the offer.

If an application is unsuccessful you may re-apply in the future.

Questions regarding the application can be submitted to the NDPHS Secretariat at secretariat@ndphs.org.