Career opportunity: The NDPHS Secretariat is looking for a Project Support Officer to join our team - NDPHS

Career opportunity: The NDPHS Secretariat is looking for a Project Support Officer to join our team

27 May, 2024


The Northern Dimension Partnership in Public Health and Social Well-being (NDPHS) Secretariat in Stockholm, Sweden is looking for a motivated individual to join the team to support the implementation, administration, and communication of projects run by the organisation.



The NDPHS provides a platform for expert-level cooperation of Partner Countries, the WHO, the European Commission, and other international organisations, to lead the way to sustainable and inclusive societies with equal opportunities for good health and well-being for all people throughout the life course.

Our mission is to provide an inclusive cross-sectoral platform for health advocacy.

NDPHS is also the coordinator of Policy Area Health within the EU Strategy for the Baltic Sea Region to build resilient societies, promoting active and healthy ageing, the Health in All Policies and the Economy of Well-being concepts, and increasing institutional and stakeholder capacity to tackle regional health challenges, including those related to emergencies.

For this purpose, the NDPHS Secretariat is engaged in several projects, both as a project leader and as a project partner. The staff member working on project support will increase the team’s capacity to effectively develop, implement, administer, and disseminate outcomes of the projects.

The position is open to applicants with varying experience, leaving the exact job title and description to be determined depending on the selected applicant’s profile. As a minimum, the project support staff member is expected to:

  • support project administration such as monitoring and reporting, procurement, contracting and coordinating external suppliers, and organisation and documentation of regular project meetings;
  • contribute to the development of project applications and implementation of project activities, such as the organisation of events and producing project outputs;
  • contribute to project communication and dissemination.


The talent we are looking for should meet the following criteria:

Formal criteria

  • Citizenship of Denmark, Estonia, Finland, Germany, Iceland, Latvia, Lithuania, Norway, Poland, Sweden and Ukraine.
  • A relevant university degree at least at Bachelor’s level or equivalent
  • Professional fluency in English, which is the working language of the Secretariat

Professional criteria

The project support team member will report to the Director of the NDPHS Secretariat and will work closely with other Secretariat staff on the following tasks:

  • Contributing to the administration of ongoing projects together with other project staff, such as: drafting project reports, procurement documents, contracts, time sheets, and other documentation needed in project administration; collecting input and reports from project partners and processing them; observing requirements of the respective project donor, e.g. EU-funded programmes or national funding schemes; organising documents and ensuring record-keeping.
  • Organising regular meetings, including drafting meeting documents, taking minutes, and distributing them.
  •  Organising events, including handling invitations and registrations, arranging venues and travel, and facilitating events on-site.
  • Developing project communication outputs, such as newsletter articles, podcasts, social media, or blog posts.
  • Outreaching to stakeholders.
  • Managing various administrative and operational tasks as needed.
  • Contributing to wider initiatives of the Secretariat.

The skills, professional and personal qualities needed for this position are:

  • Excellent coordination and organisation skills.
  • Excellent writing skills and ability to create clear, concise, and engaging communication materials.
  • Ability to work on several tasks, independently and to self-organise their workload.
  • Structured and able to work under pressure of deadlines.
  • Ability and willingness to be part of an international team with people of different backgrounds, while maintaining impartiality and objectivity.
  • A positive mindset; being flexible, curious, proactive, and creative.

The following would be advantageous:

  • Experience/familiarity with administering EU funding programmes e.g. Interreg, and/or national funding programmes, e.g. Swedish Institute.
  • Background or keen interest in health and social well-being topics.


You will be welcomed in a small, friendly, open-minded, and supportive team that believes in work-life balance, empowering employees, and encouraging initiative at the workplace. Our beautiful office is located in Södermalm, Stockholm.

We give people opportunities to grow in their position and, depending on the interests and strengths of the successful applicant, can accommodate wishes for personal and professional development.


We value diversity in our workplace and encourage all qualified individuals with diverse backgrounds to apply.

We apply equal opportunities and accept applications without distinction on grounds such as age, race, political, philosophical, or religious conviction, sex or sexual orientation, and regardless of disabilities, marital status, or family situation.


The contract is offered until June 2027 with the possibility of an extension according to funding availability. The starting date is preferably in September 2024 or as soon as possible. The first six months of employment are a probationary period. The place of employment is Stockholm, Sweden.

The position will be offered at a salary grade determined by the NDPHS’ internal staff regulations corresponding to the applicant’s experience and skills.

The internationally recruited Secretariat’s staff and their family members have access to Swedish health care on the same terms as other Swedish residents.


Please send to your CV in Europass format together with your motivation letter that

  • summarises your motivation, educational and professional background, skills, experience, and expertise relevant to the job and the selection criteria,
  • states your citizenship
  • states your preferred starting time,
  • lists 1-3 references.

The email subject line should be written as “VACANCY PSO”.

The deadline for application is 30 June 2024.  

Please note that applications received after the deadline, and applications by candidates not meeting the above-mentioned formal criteria will not be considered.

Only short-listed candidates will be invited for interviews and written assignments.

A reserve list of candidates may be drawn up by the NDPHS Secretariat following the interviews and used should additional similar employment opportunities arise.


The successful candidate will be selected based on the education, experience, motivation, personal characteristics, and best fit in the Secretariat’s team.

You are expected to reply within 7 working days of receiving the offer.

If an application is unsuccessful you may re-apply in the future.

Questions regarding the application can be submitted to the NDPHS Secretariat at


Other News
Arts on Prescription animation – from concept to reality
Since 2023 we are working on a project "Arts on Prescription in the Baltic Sea Region" aiming to improve the mental wellbeing of citizens. In short, Arts on Prescription is a non-clinical health programme in which people with mild to moderate mental health problems are referred to arts and cultural activities. To better grasp the Arts on Prescription concept, watch a short animation that introduces the idea of the novel approach and its benefits.
10 May, 2024
A project Solutions for Age-friendly Employer (SAFE) receives funding from the Interreg Central Baltic
Across the NDPHS partner countries, more and more people are working later in life. Due to their chronological age, older workers however often face ageism in the form of prejudice, discrimination, or neglect. To advance the NDPHS and PA Health in the EU Strategy for the Baltic Sea Region work on promoting active and healthy ageing, we are glad to announce the launch of a project SAFE.
17 April, 2024
Harnessing Collective Strength to Advance Occupational Safety and Health in the Baltic Sea Region
The International Labour Organization (ILO) member States amendments to the Declaration on Fundamental Principles and Rights at Work to explicitly include "a safe and healthy working environment" is a pivotal moment in the effort to prioritize occupational safety and health on a broader scale. Amidst these developments and considering the profound changes in the world of work, what steps can be undertaken to elevate occupational safety and health standards within the NDPHS countries and give effect to the amended Declaration?
9 April, 2024
The MentalHealthMatters project uncovers the gaps and opportunities in education and training on psychosocial factors at work during a workshop in Helsinki
In March, the Finnish Institute of Occupational Health welcomed the MentalHealthMatters transnational consortium and the NDPHS Expert Group on Occupational Safety and Health to Helsinki. The project partners and invited guests delved deeper into the education and training of the employers and OSH professionals on mental health related risks and resources at work. The purpose was to explore areas where reform would be needed to build a stronger know-how for action in the workplaces. 
4 April, 2024
World TB Day 2024 – ‘Yes! We can end TB!’ The NDPHS Expert Group of HIV, TB & AI begins a project on Latent Tuberculosis Infection Inventory
Every year on March 24 we commemorate World TB Day to raise public awareness about the devastating health, social and economic consequences of tuberculosis and to step up efforts to end the epidemic. In the Northern Dimension countries TB disease incidence has gone down thanks to successful control measures. However, a much larger number of people is latently infected, forming a reservoir for TB cases in the future. To better understand the situation, our Expert Group on HIV, TB & AI with Finnish Lung Health Association leading the project, will conduct a study on latent tuberculosis infection in the region.
22 March, 2024
The Northern Dimension Partnership of the Happiest States! Finland ranked the world’s happiest country with other Nordic countries following among the 10 most cheerful on Earth
The top 10 countries have remained much the same since before COVID. Our Partner country Finland is at the top for the 7th consecutive year, with Sweden closely following and Baltic countries being amongst those with one of the largest increase in happiness. The NDPHS thematic priorities - active and healthy ageing and wellbeing for all are listed among the reasons why people feel content and satisfied.
20 March, 2024
All News >